Event Rules and Regulations
General event info:
- Event participants are expected to read in full and agree to adhere to all rules and regulations of the event. Application signature will serve as participants affirmation of such.
- To be eligible for participation in our events, vendors offering homemade food items, produce of any type, soaps, body lotions, candles, candies, jams, jellies, and any type oils are required to maintain valid liability insurance and comply with all permits and licensing requirements as mandated by New York State, the County Health Department, and relevant town or city authorities. Also must add Friends & Families Muscular Disorders Foundation and the venue as additional insured on your insurance and FFMDF must receive a copy before the event.
- We reserve the right to deny or remove any vendor as we see fit.
- All event participants must pay when sending application. If a participant fails to do so, the space will be given to the next paying applicant.
- If you the vendor sends in wrong application and paid will you will not be refunded for your mistake.
- All event participants must donate 1 gift basket for inclusion of the event raffle.
- All event participants hereby release and discharge FRIENDS AND FAMILIES MUSCULAR DISORDERS FOUNDATION INC., the venue location, the event sponsors, employees, volunteers, and directors, from all actions suits and demands whatsoever in law or equity, including but not limited to the risk of injury or illness from being part of the show and sale and the risk or loss from personal property by theft or otherwise.
- Rules and regulations may be subject to change
- If any vendor cancels they will not be refunded.
- If FFMDF has to cancel you the vendor will be credited for another event, there will be no cash refunds.
Booth set-up & Removal, Parking:
- Participants will not be allowed to set up outside of designated set – up hours. There will be no exceptions.
- Participants will be given directions as to where you can and cannot drive to gain access to your assigned space during set-up/ removal.
- Once unloaded, participants are expected to park in the designated vendors parking area
- Booths will be assigned the morning of the event. There will be no moving once assigned.
- Electricity is available for an extra fee, and limited only if asked for ahead of time.
- All tents must be weighed down with 10-20 pounds of weights on each corner. No exceptions will be made. Any participant who does not abide by this rule will be asked to remove their tent. Only for outside event.
- Participant’s set-up must remain within the confines of their assigned space.
- Participants are not allowed to act as a 3rd party vendor. Consignment is strictly forbidden. If a participant is found to be selling items on behalf of another (i.e., a friend, family members, or non-paid/participating vendor) they will be asked to leave.
- No early site teardowns allowed. All participants are expected to remain until the end of the event.
- Participants must clean up their designated area and are responsible for the removal of all garbage or you will be charged a minimum of $100.00 for removal.
Health and Safety:
- No smoking, vaping, illegal drugs, or alcohol allowed in the event area. There will be a designated smoking area.
- No guns or ammunition or fireworks allowed.
- Hand sanitizer must be made available for public use at each booth. No exceptions.
- All participants and staff are required to adhere to rules/ regulations that have been outlined by New York State and/or County Health Department at the time of the show pertaining to the pandemic.
Event Advertising:
- FFMDF will advertise and have signs put up for the event.
- In the interest of event advertisement, pictures or videos may be taken by the FFMDF staff. By signing the event application, all participants (as well as any participant aides) grant FFMDF permission to legally utilize all captured images, videos, and recordings that may include themselves, their set-up, or items.
- All participants are expected to advertise the event with friends and family via social media (i.e., Facebook, Instagram, Twitter, etc.).
- Promotional signs are available from FFMDF to put up by participants in their communities upon request.
- By paying for being in any event you agree to all terms above